Welcome to WhistleMate!

Your step-by-step guide to getting started with sports officiating management

Getting Started Is Easy

Whether you're an assignor looking to streamline your officiating management or an official wanting to manage your games more efficiently, this guide will walk you through the essential steps to set up your WhistleMate account and start using the platform effectively.

Before You Begin

To make the most of this onboarding guide, you should have:

Created your WhistleMate account
Basic information about your officiating organization (if you're an assignor)
A list of officials you work with (if applicable)

Create Your Organization

The first step is setting up your organization - this will be the foundation of your WhistleMate experience.

Organization Details
Add your organization name, contact information, and branding elements.
Configuration Settings
Set up your organization preferences, notification settings, and default parameters.

Manage Organizations

Add Officials to Your Organization

Invite officials to join your organization and build your roster of available referees.

Invite Officials
Send email invitations to officials to join your organization.
Manage Qualifications
Track certification levels, experience, and specialties for each official.

Manage Officials

Create Your Clients

Add the leagues, schools, and organizations you provide officiating services for.

Client Profiles
Create detailed profiles for each client with contact information and preferences.
Billing Settings
Configure payment rates, billing cycles, and invoicing preferences for each client.

Manage Clients

Set Up Events & Games

Create events, tournaments, and individual games that need officials.

Event Creation
Set up tournaments, leagues, or one-time events with venues and schedules.
Game Requirements
Specify the number and types of officials needed for each game or event.

Manage Events

Make Intelligent Assignments

Use our AI-powered tools to match the right officials to the right games.

AI Recommendations
Get intelligent suggestions for the best officials based on qualifications, proximity, and availability.
Bulk Assignments
Assign multiple games at once with our intuitive assignment tools.

Manage Assignments